Sl.

No.

Agenda Points

Details of discussions & decisions/directions

Remarks/responsibility

1.       

Review of the last MOM (SMR)

Age proof certificate – missing in certain file was to be completed by 15-05-2005

Rest rooms and crèche was to ready by July 15^th.

Tracking of injuries to be prepared by nurse on a monthly basis.

Indication of where the trigger was activated to be recorded while conducting the fire drill evacuation.

ESI and PF to be covered for employees who have worked in the company for a minimum of three months.

Web site to be created for outside communication purpose in 6 months time and SMR wanted to know the progress of the same.

Q system to be implemented in the canteen for ladies.

In canteen meetings, proposed date for completion of actions to be recorded.

HRD Asst Sadhana confirmed that all age proof records have been collected and there is no personal file without age proof now.

AO explained that as planned the rest rooms and crèche was made ready for employees before July 15^th.

Welfare coordinator presented the register that has been prepared to track injuries at work place and due to external issues.

AO presented the fire drill record to SMR confirming that the records have been made as per the last MOM.

Vipul, the operations manager confirmed that employees working for a minimum of 3 months have been covered under ESI and PF.

AO informed that some progress has been made and quotations have been asked for from some agencies.  The web site would be ready by September 15^th 2005.

AO indicated that separate Q system has been implemented in the canteen for ladies w.e.f 15-04-2005.

AO said that the same has been followed now and presented the register for confirmation.

2.       

Review of SA 8000 policy

The policy is found to be acceptable, as it is and no changes were considered necessary.

3.       

Review of the procedures and systems and appropriate changes as a result of changes in work practices or changes in relevant statutes

Policy, Procedures and systems were reviewed through internal audit and performance results. The adequacy, suitability and continuing effectiveness of the same are found to be meeting the standard as well as company’s requirements.  

4.       

Review of the effectiveness of the systems and procedures

SMR informed that the Policy, system and procedures are implemented and their continuing effectiveness of the same is found to be meeting the standard and company’s requirements. 

Child labour:  HRD Asst Sadhana responsible for avoiding any child labour practice confirmed that till date no child labour has been appointed and that no employees are recruited without age proof certificate.  SMR confirmed that during the internal audit no child labour practice was found.

Forced labour: AO indicated that no form of forced labour was being practiced in Le Shark. SMR informed that no forced labour was found during the internal audits.

Health & safety: The Health & Safety Representative indicated that there were no major issues pertaining to health & safety. AO also indicated that pictures on usage of  Personal Protective Equipment is planned. The AO indicated that the last Fire Drill Evacuation was conducted on 28-06-2005. The evacuation was carried out with out any untoward incident.

Freedom of Association & Collective bargaining: See section on committee meetings.

Disciplinary action: AO discussed that no major disciplinary action was taken and all action initiated was recorded and available.

Discrimination: AO indicated that no case of discrimination was found in the facility. SMR also indicated that there was no case of discrimination identified during internal audits.

Remuneration: AO and SMR indicated that there were no issues with remuneration. OT was being paid at a premium.

Working hours: AO indicated that working hours were within limits. Management Systems:   SMR informed that it was decided in the last MRM that the minutes of this MRM would be conveyed to all interested  parties and that a write up should be made on this MRM and sent to all those concerned through email or mail.

MD said it would be the responsibility of AO to arrange for the display of pictures on usage of personal protective equipments and the target date for completion is 10-08-2005

SMR indicated that even though we are deducting PF and ESI for employees who have worked with us for 3 months to create stability, the period of  3 months is too long, and that  PF and ESI should be deducted for employees who are working with us for 1 month.

AO was given responsibility of developing the write-up of the present MRM.  AO indicated that he would be able to complete the job by this month end.

5.       

Review of training and awareness programs.

AO indicated that training on various programs have been regularly conducted such as clinic management, awareness on personal protective equipments, fire fighting, housekeeping as per schedule.

All the trainings programs were found to be effective and improvement in usage of ppe and housekeeping has been observed.

6.       

Review of conformance of suppliers.

AO indicated that review has been made of suppliers, sub suppliers and sub contractors and those who have not returned the questionnaire have been requested to return them at the earliest. The suppliers, sub suppliers and sub contractors have been graded under three categories of A, B, C as per their conformance with SA 8000 standards.

It was found that some of the suppliers are interested in getting certified for SA 8000 but required more time to get all their systems in place and complete the required formalities.  Such suppliers have been graded under category A.

7.       

Review of external communication received

AO indicated that all visitors to the company are given a visitors pass with the SA 8000 policy stamped at the back of the card.  Also he informed that progress has been made to create the web site so as to reach out to the maximum number of interested parties.

8.       

Review of non-conformance raised during internal audits

Three non-conformance has been identified in the last internal audit conducted on 02-08-05.  Two of the non-conformance have been cleared and the NCR NO 1 has been processed for getting the generator license. The next internal audit was scheduled for February 2006

Public relation officer confirmed that the license for the existing generators would be received maximum by 18 August.

9.       

Review of committee meetings

Anti Sexual harassment committee meeting minutes: The AO indicated that the last meeting was held on 26-07--2005. The meeting was attended by the MD, other staff and by representatives.

Workers committee meeting: The last workers committee meeting was held on the 26-07-2005. The points raised in the meeting was also reviewed and pending points noted in the Management Review Register.

The minutes of the meeting has been recorded.