Sl.

No.

Agenda Points

Details of discussions & decisions/directions

Remarks/responsibility

1.     

Review of the last MOM (SMR)

AO was given the responsibility to arrange for the display of pictures on usage of personal protective equipments and the target date for completion was 10-08-2005

Web site to be created for outside communication purpose in 6 months time and SMR wanted to know the progress of the same.

SMR conveyed that in the last MRM it was decided to deduct PF and ESI for the employees who have covered one month of service but it has not yet been followed.

Write-up of Minutes of Meeting was to be prepared by AO and uploaded in the website for interested parties viewing.

Generator license to be received from authorities before 18 August.

AO confirmed that as per schedule the pictures on usage of personal protective equipments were made and displayed in the appropriate departments.

AO confirmed that the website has been created and all the MRM minutes are been updated in the website.

The Operations Manager conveyed that there were a lot of practical difficulties such as floating labour and the employees themselves are not comfortable with deductions before 3 months.  It was found that if deductions are made before 3 months then the employees do not collect the amount from the PF office.   Considering the employees welfare it was decided to continue with the deduction s  of PF after 3 months.

Write-up of Management Review Meeting was prepared and submitted to SMR for approval.  The write-up of each MRM has been uploaded in the website after approval for SMR.

The generator license was not received as on schedule due to delay from the government personnel.  The license for the existing generator was received only by the first week of September 2005.

2.     

Review of SA 8000 policy

The policy is found to be acceptable, as it is and no changes were considered necessary.

3.     

Review of the procedures and systems and appropriate changes as a result of changes in work practices or changes in relevant statutes

Policy, Procedures and systems were reviewed and the adequacy, suitability and continuing effectiveness of the same are found to be meeting the standard as well as company’s requirements.  

4.     

Review of the effectiveness of the systems and procedures

SMR informed that the Policy, system and procedures are implemented and their continuing effectiveness of the same is found to be meeting the standard and company’s requirements. 

Child labour:  HRD Asst Sadhana responsible for avoiding any child labour practice confirmed that till date no child labour has been appointed and that no employees are recruited without age proof certificate. 

Forced labour: AO indicated that no form of forced labour was being practiced in Le Shark. SMR informed that no forced labour was found during the internal audits.

Health & safety: The Health & Safety Representative indicated that there were no major issues pertaining to health & safety. The AO indicated that the last Fire Drill Evacuation was conducted on 08-10-2005. The evacuation was carried out with out any untoward incident.

Freedom of Association & Collective bargaining: See section on committee meetings.

Disciplinary action: AO discussed that no major disciplinary action was taken and all action initiated was recorded and available.

Discrimination: AO indicated that no case of discrimination was found in the facility.

Remuneration: AO and SMR indicated that there were no issues with remuneration. OT was being paid at a premium.

Working hours: AO indicated that working hours were within limits.

Management Systems:   SMR informed that as decided that the minutes of this MRM would be conveyed to all interested  parties in the company’s website and that the information of the same has be conveyed to  all those concerned through email or mail.

SMR wanted a recruitement manual to be prepared by the HRD department so that company polices of not employing child labour, forced labour and discrimination practices could be understood by all recruiters during recruitment.   The head of the HRD department conveyed that the department would immediately prepare a manual and submit by the next MRM.

SMR indicated that PF and ESI are deducted for  employees who have worked with us for 3 months to create stability and also for the employees not to lose their minimum savings.

AO was given responsibility of sending the mail or email and conveying the message to all concerned.

5.     

Review of training and awareness programs.

AO indicated that training on various programs have been regularly conducted such as children safety, fire fighting, first aid, yoga training as per schedule.

6.     

Review of conformance of suppliers.

AO indicated that review has been made of suppliers, sub suppliers and sub contractors and those who have not returned the questionnaire have been requested to return them at the earliest.

7.     

Review of external communication received

AO confirmed that the web site has been created for external communications.

8.     

Review of non-conformance raised during internal audits

The next internal audit was scheduled for February 2006

9.     

Review of committee meetings

Anti Sexual harassment committee meeting minutes: The AO indicated that the last meeting was held on 20-09--2005. The meeting was attended by the MD, other staff and by representatives.

Workers committee meeting: The last workers committee meeting was held on the 10-11-2005. The points raised in the meeting was also reviewed and pending points noted in the Management Review Register.

The minutes of the meeting has been recorded.